Visual Space - Page 4 | Visual Space

Use this walkthrough to turn a crowded Documents area into a library that members can understand. You will inspect the current location, build a small folder structure, move the exact items that belong together, and verify both placement and access before cleaning up anything left behind. This guide is for space owners and members who see space-management controls. **The space-owner path is the dependable management path.** A member with space-management access may see move, rename, or folder co

Documents supports two ways to begin publishable work. You can create an Article, Event, Retrospective, or Whiteboard from `New`, or you can choose `Publish` on an existing upload to make a separate article-style draft around it. Both paths keep unfinished work private to its author until publication. Choose the first path when the work should begin in a Visual Space editor or collaborative app. Choose the second when you already have a source file that should remain available in its original fo

Documents remains the home of a file, article, or app file even when people use it elsewhere. You can bring a document into Chat for discussion, save it to View Later for yourself, feature eligible published work in Expo, collect a published article in Wiki, or respond to document-backed content with a reaction. Each route adds a useful connection without creating a second source location. That distinction matters for access. **Sharing, saving, or featuring a document never makes it available to

Organizing Documents is less about keeping a perfect folder tree and more about making deliberate changes that other members can understand. Select only the material you intend to affect, choose a destination that matches its community context, then check both the old and new locations before continuing. Documents supports quick single-item moves and larger cleanups across folders, subspaces, and activities. The same location rules apply in both cases: ordinary folders organize content beneath a

Documents gives a space one connected library for folders, uploads, articles, and supported app files. Its structure begins with the areas members already know, then adds ordinary folders for more detailed organization. This keeps a file's location understandable without creating a second map of the community.

Documents is the shared library for a space. Use this guide to understand how folders, uploaded files, articles, and supported app files stay connected to the spaces, subspaces, and activities where people work.

Documents can hold more than uploaded files. Articles, Events, Retrospectives, and Whiteboards can appear in the same library, close to the folders and space areas where people expect to find them. These entries are app files: selecting one opens the Visual Space experience that owns the content rather than treating it as a generic download. Publishing an upload uses a related but importantly different path. **The uploaded file and the article-style document created from it remain separate libra

Use this walkthrough to start a one-to-one conversation, expand it into a group when appropriate, and manage the group without losing sight of who can read its history. The most important decision comes before you add anyone: confirm that every new participant should be able to see the conversation's retained messages and attachments.

This walkthrough helps you share files with the right people, follow the upload through completion, and confirm that recipients can open what you sent. It applies to both [Activity Chat](../activity-chat.md) and [Direct Messages](../direct-messages.md), with an important difference in where the files live.

This walkthrough turns one valuable Activity Chat message—or an idea that has grown beyond a chat message—into a reviewed article. Use it when a contribution deserves a durable life outside the rapid conversation, but does not represent the outcome of the whole topic.

This walkthrough takes an Activity Chat topic from an author-only draft to a focused live discussion and a durable summary. Use it when a group is beginning a distinct question, phase, or decision that should remain understandable after the rapid exchange has ended.

Topics turn a flowing conversation into sections people can understand later. Each divider gives readers a clear place to begin, while Activity Chat adds a connected summary for the decisions and useful findings that should outlast the live exchange.

Chat offers several quiet signals that help you answer two different questions: **who belongs in this conversation context**, and **what has changed since you last looked**. Participant lists explain the people around the discussion, while presence, typing, and unread cues help you decide where to focus next. These signals do not change messages or grant access. They reflect the current Activity Chat area or Direct Message conversation, and they stay separate from the conversation itself.

Messages in Visual Space are designed for quick conversation without throwing away the context people need later. The same core experience works in [Activity Chat](activity-chat.md) and [Direct Messages](direct-messages.md): write a short update, shape it with lightweight formatting, point to a person or goal, and reply without leaving the main conversation. This page explains that shared message experience. Files and engagement stay close to messages too, but they have their own guidance so the

Chat helps members keep live conversation connected to shared work, preserve useful outcomes, and continue privately when a one-to-one or group discussion is the better fit. Use this guide to understand the two conversation spaces or follow a complete workflow for topics, messages, files, Direct Messages, and custom emoji.

Files and links let a conversation carry the material people need to understand the work, not just describe it. Chat keeps those items easy to recognize with draft previews, upload feedback, media galleries, file cards, and expandable link details. Where you share an attachment matters. **Activity Chat is part of shared activity work**, while a [Direct Message](direct-messages.md) is private to its current conversation participants. That distinction determines where the uploaded item belongs and

Direct Messages give you a private conversation space with one person or a group. They use the familiar [Chat](chat.md) message experience, but the conversation belongs to its participants rather than to a space activity. Open **Messages** to see your conversations, choose who you want to talk with, and continue the discussion through topics, messages, files, or a meeting. Direct Messages are private to the people in the conversation. They are not published to a space, and Visual Space does not

Chat keeps conversation close to the work and people it belongs with. Members can discuss an activity in shared space context, preserve what matters in a topic summary, or move to a private one-to-one or group conversation without learning a different message experience. The result is more than a stream of short updates. Live discussion can point to goals, carry useful files, become an article, or lead into a meeting, while topics give the conversation a structure that people can understand afte

This walkthrough adds a custom emoji to your space, checks that people can use it in Chat, and removes it when it no longer belongs in the catalog. It is useful when your space wants a recognizable symbol, shared joke, or project-specific reaction for live conversation.

Chat administration lets a space shape the expressive tools available in its live conversations. This public administration guide is limited to controls verified for space owners and members with **Manage Chat** access.

Custom emoji give a space its own visual shorthand for live conversation. Members can use the active catalog in Chat and Meetings, while the space owner and members with **Manage Chat** access maintain what appears there. This is a shared space resource, not a personal emoji collection. A space can have up to **50 active custom emoji**, and each name must be unique within that space.

Activity Chat keeps live conversation attached to the work that gives it meaning. Instead of opening a general space-wide stream, members enter an activity, read the discussion around its current topic, and respond with the activity’s goals, files, participants, and progress close at hand. This structure helps both active contributors and people catching up later. Messages carry the immediate exchange, while topic boundaries and summaries preserve what the conversation accomplished.

Use this walkthrough when a concise article draft needs room for explanation, evidence, tables, or supporting images. You will turn the draft into a structured long-form article, check how its headings guide readers, and leave the latest body changes safely saved.

A useful chat message does not have to disappear into the conversation. This walkthrough turns one shared space-chat message into an article, gives you a chance to shape its feed introduction and longer explanation, and helps you confirm the published result.

Use this walkthrough to start a focused discussion about one part of a published article, add and manage your own replies, and understand what changes when a comment or complete topic is deleted.

This walkthrough follows two people through one complete poll: an author creates and publishes the question, then a reader finds it, casts one choice, and checks the results. Use it when a focused set of answers will be more useful than an open-ended response.

This walkthrough takes an article from a new private draft to a published article and its linked feed post. Use it when you want to choose the right destination, protect unfinished work, and check the result readers will see.

The summary is the article's introduction in the feed and at the top of its reading page. This guide helps you choose one format, prepare content that can be published, and confirm that readers see the introduction you intended.

Opening an article brings its feed summary into a complete reading page. The title, author, owning space, optional long-form body, discussions, and follow-on material stay connected, so readers can move from discovery to deeper understanding without losing the context that led them there.

Posts bring articles into the places where people catch up, browse a space, and discover work worth opening. Each post gives readers enough context to judge the subject quickly, while the linked article provides the complete reading and discussion experience.

Polls turn an article's focused summary into a quick, structured question. Readers can respond from the feed card, then open the article when they need the reasoning, background, or discussion behind the choices.

Articles help ideas travel from a focused feed introduction into deeper reading, discussion, and action. Start with the module overview, explore the part of the experience that matters to you, or follow a complete author or reader journey.

An article begins with one clear promise to the reader. Its title and focused summary introduce the idea in feeds, while an optional long-form body gives you room to explain, illustrate, and structure it. You write both on a page that stays close to the finished reading experience, so you can judge the result while you work.

Articles help you introduce an idea quickly, then give it enough room to become useful. A concise summary catches attention in a feed, while the full article holds the explanation, media, discussion, and context that readers need.

Use this walkthrough to review a reported post from its surrounding space feed, understand the concern, and choose a verified moderation outcome. It is for space maintainers who can see report context and act on reports in that space.

Use this walkthrough to give a useful published article a more prominent place in its space. You will choose between Expo and a Space Pin, confirm the placement, and remove it later without deleting or unpublishing the article.

Articles administration helps space owners and maintainers make published work easier to discover through Wiki, Expo, or Space Pins and respond carefully when a member reports a post. These guides cover only customer-facing, space-scoped controls.

Publishing makes an article available to its intended audience. Curation helps that audience discover especially useful work, while moderation gives space maintainers a separate way to review reported feed content. These responsibilities may involve the same article and post, but they solve different problems and have different consequences.

This walkthrough reshapes a busy Activities panel without losing the work attached to it. You will prioritize Subspaces, move Activities into the right groups, archive inactive work, and verify the member-facing result.

Wiki gives each space a focused home for durable published knowledge. Maintainers curate existing articles while readers browse a clear tree grounded in the space's current Documents organization.

Whiteboards turn ideas into shared visual plans without disconnecting them from the rest of a space. Each board stays available through Docs, meetings, comments, and its home area.

Spaces give communities and teams a shared home. Members can understand the group, find its work, and move between focused activities without losing context.

Visual Space carries familiar navigation, media, feedback, and preference controls across the product. Users can move between spaces, content, conversations, and live apps without relearning common actions.