Visual Space manual, Spaces, Create Subspaces And Activities

This walkthrough turns an empty or growing Space into a clear working structure. You will create a Subspace, add a focused Activity inside it, publish both with the right access, and verify how they appear to members.

Plan The Two Levels

You need to be the Space owner or have the relevant permission to manage Subspaces and Activities. Creating one level does not automatically grant management access to the other.

Choose a Subspace that can hold a meaningful family of work, then choose an Activity with a narrower collaboration purpose. For example:

•

Product Design can be a Subspace, with Mobile Navigation as an Activity.

•

Community Program can be a Subspace, with August Workshop as an Activity.

•

Engineering can be a Subspace, with Search Reliability as an Activity.

Avoid making the Activity as broad as the Space or making the Subspace so narrow that it can hold only one short conversation. Space Areas explains the level-selection model in more depth.

Use the existing public branch to confirm the containment pattern before creating any new Subspace or Activity.

Create The Subspace

•

Open the Activities panel - In an empty Space, use the first-area prompt. In an established Space, open the panel's area creation control.

•

Start a Subspace - Choose the action for creating a Subspace. Visual Space creates a draft and opens its lightweight area editor.

•

Name the group - Enter a title that describes the related work members will find below it.

•

Add identity and context - Add an avatar or banner where useful, then write a summary and optional body that explain the scope, expected contributions, and any important resources.

•

Choose privacy - Leave the Subspace public to all eligible Space members, or make it private when only selected members should enter.

The draft stays visible to its creator and hidden from other users. Meaningful changes save and can be reopened from the draft group. Closing a completely untouched draft removes it.

If the Subspace is private, select Next, choose existing Space members, and publish after reviewing the list. The Space owner remains able to enter private child areas as a recovery boundary.

If it is public, select Create Subspace when the required content is ready.

Verify The New Group

•

Return to the Activities panel - Confirm that the draft indicator is gone and the Subspace appears as a published group.

•

Check the privacy signal - A private Subspace shows its lock state to members who are allowed to see it.

•

Open its context - Select the group to enter the Subspace. Its About view and linked article provide the explanation you prepared.

The new Subspace begins without generated Activities. This keeps the hierarchy deliberate and prevents empty channels from appearing automatically.

Create An Activity Inside It

•

Open the Subspace menu - Choose Create Activity. This action is available only when the Subspace is published and you have activity-management access.

•

Name the Activity - Use a concise objective, project, event, or work context that a new contributor can understand quickly.

•

Write the onboarding context - Explain the goal, current state, contribution path, and where durable decisions or resources should live.

•

Choose privacy - A private Activity can sit inside a public Subspace. It can also inherit protection from a private parent.

•

Choose private members when needed - For a private Activity, select Next, choose eligible Space members, and review the restricted audience before publication.

•

Publish the Activity - Select Create Activity for a public Activity or finish the member-selection flow for a private one.

Activities cannot be created directly under a Space. If no suitable parent exists, create the Subspace first rather than trying to flatten the hierarchy.

Confirm The Working Context

•

Find the Activity row - It should appear under the chosen Subspace without a draft indicator.

•

Open the Activity - Select the row and confirm that the routed app context belongs to the new Activity.

•

Open About Activity - Use the Activity menu to review its purpose as a member would see it.

•

Check another eligible member - For private areas, confirm that an allowed member can enter and that someone outside the selected membership cannot see the area in navigation or open its direct route.

•

Add work deliberately - Chat, posts, documents, Meetings, Goals, and Events can now use this Activity as their shared context when those apps are available.

Creating the area does not automatically publish a feed announcement. Add a post later when there is useful context or an invitation to contribute.

Refine The Structure

The first arrangement does not have to be permanent. Managers can reorder Subspaces, reorder or move Activities, and archive work that is no longer active. Titles and linked descriptions can also evolve while the published hierarchy remains recognizable.

Do not use privacy as an afterthought: public/private switching is unavailable after publication. When the audience is uncertain, resolve that decision before creating the published area.

Continue with Organize Subspaces and Activities for ordering, movement, and archiving.

Common Problems

Create Activity is missing. Confirm that the parent Subspace is published and that you have Activity-management access.

A draft vanished after I closed it. An untouched draft is removed automatically. Add meaningful identity or content if you need to keep and reopen the draft.

A member cannot find a private area. Check the private member list at the exact protecting level. Access to the Space does not automatically include an independently private Subspace or Activity.

A private member can enter but cannot create content. Entry and permissions are separate. Assign a suitable Role or adjust the applicable member baseline when the person needs more than read access.

I created the wrong privacy type. Published privacy cannot be switched. If the mistake is caught while still drafting, correct it before publication; otherwise decide whether a correctly configured replacement area is necessary.

Result

The Space now has a readable Subspace group and a focused Activity with linked onboarding content, a verified privacy boundary, and a clear place for connected collaboration.