Visual Space manual, Spaces, Curate A Wiki

Use this walkthrough to add durable published articles to a space Wiki, confirm that each page appears in the right place, and remove a Wiki placement without changing the source article.

Before You Curate

You need to be the space owner or have the Manage Content permission in that space. Wiki curation is available from the normal article and Documents menus, so you do not arrange pages from inside Wiki itself.

Choose a published article that belongs to the current space. Wiki accepts published article documents only. Draft articles, folders, uploaded files, and other app files do not offer a Wiki action and cannot become Wiki pages.

If the article still needs editing or publication, finish that work first. Authoring and Publishing explains the article lifecycle.

Add A Published Page

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Open the source - Open the published article in its reading view, or find its article entry in Documents. Confirm the title and owning space before continuing.

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Open the item menu - Use the article menu or the article's menu in Documents.

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Choose Add to Wiki - The menu closes while Visual Space requests the change. Avoid repeating the action before the result is known.

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Confirm the source state - Reopen the same menu after the request succeeds. It should now offer Remove from Wiki, showing that the current article is part of the Wiki collection.

The visible membership changes only after Visual Space confirms the request. If the add fails, the menu keeps the earlier Add to Wiki state rather than presenting an unconfirmed result.

Check the published source and owning space before choosing the available Wiki action.

Verify The Page In Wiki

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Open the Apps menu - Stay in the article's owning space and choose Wiki, immediately after Expo.

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Follow its Documents path - Expand the space, subspace or activity, and any nested folders that currently contain the article.

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Open the article leaf - Select the article title and confirm that the expected published content opens in the center reader.

Wiki membership and Documents placement are separate choices. Adding a page selects it for the knowledge collection; it does not move the article, create a Wiki folder, or change the audience that can read it.

Verification happens in the current Documents-derived branch; Wiki does not create a second placement for the page.

For the complete reader journey, see Browse and Read a Wiki.

Let Documents Control Placement

Use Documents whenever the source article needs a new location or a clearer title. Wiki reads the article's current title, space area, parent folder, and folder ancestry instead of storing its own arrangement.

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Move the article in Documents - Move it to the intended space area or folder using the normal Documents workflow.

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Rename the source or its folders - Make the naming change where that item is owned, not from Wiki.

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Return to Wiki - On the next Wiki read, follow the updated branch and confirm that the page and folder labels match Documents.

There is no separate Wiki synchronization step. A curated page follows moves and renames automatically, including changes to the folders above it. Organizing Documents covers the source placement workflow and inherited access rules.

Keep Wiki And Expo Decisions Separate

Wiki is an article-only knowledge tree. Expo is a visual showcase that accepts a broader range of published work. An article can belong to either collection, both collections, or neither.

Choosing Add to Wiki does not add the article to Expo. Removing it from Wiki does not remove an independent Expo placement. Review each menu state separately when the two surfaces serve different discovery goals.

After a successful curation change, reopen the source menu and confirm Wiki independently from Expo.

Remove A Wiki Placement

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Return to the source menu - Open the published article or its article entry in Documents.

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Choose Remove from Wiki - Wait for Visual Space to confirm the change.

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Check the menu again - The action should return to Add to Wiki after a successful removal.

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Check Wiki when needed - Reopen the Wiki tree and confirm that the article leaf is no longer present. Empty folder ancestors that were needed only for that page may also disappear from the curated projection.

Removing a page from Wiki removes only its curated membership. It does not move, unpublish, or delete the source article, and it does not change its normal Documents location or an independent Expo placement.

If The Result Is Not What You Expected

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The Wiki action is missing - Confirm that the item is a published article, that it belongs to the current space, and that you are the space owner or have the Manage Content permission. Drafts and other document types are intentionally ineligible.

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The menu did not switch states - The request may not have succeeded. Keep the existing state, check your connection or permission, and try again rather than assuming the page was added or removed.

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The page is in a different branch - Find its current location in Documents. Wiki follows that current area and folder path rather than an older curation location.

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A reader cannot open the page - Curation does not broaden access. Confirm that the reader can enter the space area that owns the article.

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The article is still in Expo - Remove it from Expo separately if that showcase placement is also no longer wanted.

What You Have Changed

The Wiki now includes only the published article pages the space has deliberately selected, arranged by their current Documents locations. Continue with the Wiki overview when you need the complete reading, navigation, and version-one boundaries.