Documents brings uploaded files, published work, and creative projects into one connected library. Browse your community through its familiar areas, or keep personal work private in My Docs.
Browse And Find Documents
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One connected library - Users can browse folders, uploads, articles, and app files together instead of searching across separate libraries.
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Familiar space structure - Documents follows each space, subspace, and activity. Desktop users also get a folder tree for quick navigation.
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Grid or list - Users can switch between a visual grid and a compact list while keeping the same document actions.
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Sort and group - Sort by name or date added, then group files by kind or month added. Folders stay easy to find.
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Search this folder - Search the current location by title or keywords without leaving its folder context.
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Useful file previews - Images and videos open in a viewer. PDFs, text, and simple tables can show visual previews when available.
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Folder media gallery - Browse neighboring images and videos in one viewer, with a thumbnail timeline that follows the folder's selected order.
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Original image actions - Copy or download an uploaded image from its menu using the original image rather than the card preview.
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Clear file cards - Files without a preview remain easy to identify by name and type, with a dedicated download action.
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Search that returns home - File search opens results in their Documents location, including the right folder when that context is available.
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Large libraries - Longer collections load gradually, so users can begin browsing without waiting for every document.
Your Private Workspace
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My Docs - Open your personal files from the right toolbar while keeping the current community workspace in view.
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Private by default - Your personal space holds notes, uploads, folders, and supported app documents for you alone. It cannot be shared or made public.
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Open the full workspace - The My Docs panel and apps menu provide shortcuts into personal Documents, with separate shortcuts for personal Events and Goals.
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Choose your destination - Open personal Documents before creating personal work. Browsing My Docs alone does not change where the active app creates content.
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Independent personal copies - Drag readable files, folders, supported app documents, or chat attachments into My Docs to keep a separate copy without moving the original.
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Folder destinations - Expand personal folders to choose where a copied item belongs. Copying still requires access to the source and support for its document type.
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Personal storage - My Docs shows used storage against your personal capacity, with an unavailable state when usage cannot be retrieved.
Upload Files And Folders
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Multiple uploads - Users can upload several files at once and follow the progress, success, or failure of each file.
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Folder uploads - Web users can drop a complete folder tree into Documents while preserving its nested structure.
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Helpful limit messages - Oversized files and full storage allowances produce clear explanations, with an upgrade option when more capacity is available.
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Blocked file types - Common media and document formats are accepted, while executable and browser-active files are blocked.
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Reliable fallbacks - An upload still succeeds when its visual preview cannot be created. Documents shows a clear file card instead.
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Collected community files - Media added through articles and chat is collected in Documents so it can be found after the original conversation moves on.
Organize Your Space
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Flexible folders - Eligible members can create nested folders beneath the space and activity structure. Space owners can rename folders from the grid or side panel.
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Explorer-style selection - Users can select a range, add individual items, or drag a selection box before acting on several documents together.
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Drag to organize - Space owners can move selected items between folders and eligible space areas, including destinations in the desktop folder tree.
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Direct move choices - Move menus provide space, subspace, activity, and folder destinations without making users browse to each location first.
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Protected folder moves - Documents blocks invalid destinations, including moving a folder inside itself, while keeping everything inside a moved folder together.
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Folder information - Inspect the current folder's loaded items and file sizes to understand what is taking up space.
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Bulk actions - A selected group can be moved or deleted from one compact menu, with completed items preserved if a larger action stops partway.
Create And Publish
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Create from Documents - Signed-in users can start article drafts. Coordinators can create events and retrospectives, while whiteboards appear when included in the space's access.
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Private drafts - New app files stay visible only to their author until published and open directly in the right editing experience.
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Publish uploaded files - Users can turn an uploaded file into an article-style draft while keeping the original file available separately.
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Archived areas stay read-only - Uploading, folder creation, app-file creation, and publishing are unavailable inside archived activities.
Share And Revisit
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Share to Chat - Users can drag one or several selected documents into Chat and review the accepted attachments before sending.
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View Later - Save a visible document from its menu or media viewer and return to its Documents context later.
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Expo curation - Space owners and members with Expo permission can add published documents to the space showcase or remove them again.
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Wiki curation - Space owners and members with content-management permission can add published articles to Wiki while keeping them in their existing Documents location.
Access And Storage
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Inherited access - Folders follow their containing space, subspace, or activity. Moving content to another area makes that destination's access rules apply.
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Management limits - Some move and rename actions shown to space managers can still be denied. Space owners can perform these organization tasks.
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Space storage - Private files and larger public files count toward space storage. Eligible spaces can see usage and reach options for more capacity.
Connected Reactions
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Shared reactions - Reactions and counts stay aligned across document-backed articles, posts, events, goals, and retrospectives.
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Reaction details - Users can open an emoji to see its count and the people who reacted, then add or remove their own reaction when permitted.