Guide a team from individual observations to a few agreed changes. This walkthrough uses the three retrospective columns, author-owned cards, reactions, and linked discussion to leave a record the group can revisit after the session.
Frame the Conversation
Choose what the group is reviewing: a sprint, release, incident, event, or project phase. A prompt such as What helped or slowed this release, and what should we change next? gives everyone the same starting point.
Gather Observations Before Discussion
Explain the fixed columns: Went Well for strengths, To Improve for friction, and Action Items for next steps. Give people a quiet reflection period so the first speaker does not determine every topic.
Cards are attributable, not anonymous. Only their authors can change the wording or move them, so ask for a correction rather than attempting to edit someone else's contribution.
Discuss What the Cards Mean
Read across the observation columns and look for connected causes. Ask what happened, why it mattered, and what the team should repeat or change. Reactions can acknowledge a shared experience without filling the board with duplicate cards.
To react, open a card's menu with a secondary click or mobile long press, choose Add Reaction, and select an emoji. Reactions shows the people behind the responses. These controls depend on reaction permissions in the area.
Reactions are not a voting phase. A popular card is a useful discussion signal, but it does not automatically become the group's highest-priority action. Confirm the choice in conversation.
If an author needs to correct a recent edit, they can use Undo entry change or Redo entry change when available, or the usual undo/redo shortcuts while editing the card.
Turn an Observation into a Next Step
Read the proposed actions aloud. A small set of understood commitments is easier to act on than a long list of ambitions.
Keep the Longer Discussion Connected
Use Comments for questions that should remain with the retrospective. Use the linked Article for background or a fuller summary through its normal content-editing controls. On desktop, these tools open beside the board so participants can return to the cards easily.
The Article starts as a draft. Completing this session does not publish it or create a feed post. See Linked Context and Meetings for the surrounding content and meeting controls.
Confirm the Shared Result
There is no finish or lock button. Leave through the app or meeting navigation once the group is ready. Reopen the same retrospective later to review the saved record or let authors refine their own cards.