Cards keep a retrospective specific: one observation, one useful practice, or one proposed action at a time. Each card shows who wrote it, and that author keeps control of its wording and column placement while the team discusses it.

Add a Clear Contribution

Choose Add Card under Went Well, To Improve, or Action Items, then type directly into the new card. Its author and column count make the contribution easy to recognize. Keep separate issues on separate cards; Reviews started late because the handoff checklist was missing gives the team more to work with than Communication.

Opening a board requires access to its space area. The standalone editor also requires Coordinator access; a Read-only workspace cannot accept card edits. In an activity meeting, participants who can access the board can contribute through the meeting workspace, with the same author-only rules for existing cards.

Use the three columns to connect observations with concrete follow-up.

Edit and Move Your Own Cards

Your text updates as you type and synchronizes with other viewers. Incoming changes do not require the board to close and reopen. If you use another window under the same account, it can participate in editing your own cards too.

Other people's cards are read-only. Ask the author to clarify their wording, or add a separate card when your perspective deserves its own place.

Open a card's menu with a secondary click, a control-click, or a long press on mobile. For a card you can edit, the menu offers the other columns as destinations, such as Move to Action Items. Moving preserves the card and its author, updates the column counts, and keeps the text available to refine. Cards follow their creation order within a column; there is no drag ordering.

When an observation and its follow-up both deserve to remain visible, create a separate action card instead. For example, keep the original handoff problem in To Improve and add Agree on a handoff checklist before the next release to Action Items.

Undo a Recent Change

Available card-menu commands include Undo entry change and Redo entry change. While editing, use Ctrl+Z or Cmd+Z to undo, and Ctrl+Shift+Z, Cmd+Shift+Z, or Ctrl+Y to redo.

These actions concern your card edits, including text and column moves. They can be unavailable while changes are still being synchronized or editing is paused. The separate History tool currently shows an unavailable state; it is not a list from which you can restore old board versions.

Know What Is Saved

Changes are saved as you work, with status and notices covering the board's cards. A card visible in your window can still have pending changes. Wait for saving to finish before relying on the board as the team's final record. In the standalone board, Ctrl+S or Cmd+S requests saving for your current cards.

If synchronization is interrupted, review the notice before continuing:

A notice that changes are retained locally does not mean they are already shared and saved. If the app says the draft could not enter local recovery, keep the card open and preserve its text before leaving. Once recovery succeeds, check the wording and column again.

Follow the People in the Conversation

The capsule above the board shows current viewers. Their pointers and text selections can help you follow the card under discussion. These signals change as people enter, leave, or move their attention; they are not a permanent attendance list.

The author's name on a card has a different purpose: it remains with the contribution. Use it to ask who can clarify or edit a point after the original session.

React Without Adding Another Card

Use Add Reaction from the card menu to acknowledge a point when you have permission to react in that space area. The card displays its emoji reactions, and Reactions opens the people behind them.

Reactions do not automatically rank the cards or choose a winning action. Discuss what a popular reaction means before deciding what to carry forward. Acknowledgment and agreement are useful signals, but the facilitator still needs to confirm the team's decision.

Common Questions

Can the facilitator edit everyone's cards?

No. Existing card text and placement remain under the original author's control. Facilitation does not override authorship.

Must I click away to share my wording?

No. The current editor synchronizes changes while you type. Watch the save status when you need to confirm that work is safely recorded.

Can I make a card anonymous?

Cards identify their authors. Plan the session around attributable feedback rather than promising anonymous contributions.

Does the viewer capsule show everyone who attended earlier?

No. It shows current viewers. Cards retain their own author information when the board is reopened.

For a complete session, follow Run a Team Retrospective. Use Linked Context and Meetings when a card needs supporting discussion or longer context.