Visual Space manual, Meetings, Live Apps

Meeting live apps turn supported workspace content into a selectable feed inside an activity meeting. The group can read, discuss, and work in the relevant app without leaving the call or replacing the surrounding Visual Space context. **A live app is shared meeting content, not a screen share.** It keeps the workspace interactive and gives its own tools room alongside the meeting controls. Cameras, participant audio, screen shares, and other live apps remain available as separate feeds.

A live app is shared meeting content, not a screen share. It keeps the workspace interactive and gives its own tools room alongside the meeting controls. Cameras, participant audio, screen shares, and other live apps remain available as separate feeds.

Choose Existing Work Or Create A Draft

Open Live Apps from an activity meeting to choose an app family. The browser starts from the meeting's space and activity context, where you can find compatible existing work or use the available New action to create a draft. Choosing a file or finishing draft creation starts the live app and selects its feed on the meeting stage.

The two paths have an important difference:

•

Open existing work - The source item keeps its normal access rules. Being in the meeting does not grant access to content that a participant could not otherwise open.

•

Create a draft - The owning app decides whether you can create that kind of content in the activity. The launcher explains an access problem instead of creating the file somewhere else.

Retrospectives, Whiteboards, and Canvas are explicitly access-aware in the launcher and can require Coordinator or app access. This is not a blanket Coordinator requirement for every live app. Articles, Polls, and Frames follow the access available through their own app and the selected content.

Six Ways To Work Together

Each choice becomes a meeting feed, but the workspace inside that feed belongs to its app:

The activity meeting launcher gathers all six supported app families before the group selects shared work.

•

Articles - Open an existing article or create a new article draft for a centered, lightweight reading surface on stage.

•

Polls - Browse poll content or create a poll draft, then keep it visible as the room discusses the question and choices.

•

Retrospectives - Open or create a retrospective board and work with its columns and cards. The board supplies its own header and local actions.

•

Whiteboards - Draw and edit in the full whiteboard workspace, with its own tools, presence, undo and redo controls, and a way to choose another whiteboard.

•

Canvas - Open or create a raster Canvas workspace. Its editing tools use the meeting's shared tool areas, and the active feed can switch to another Canvas document.

•

Frames - Open or create a Frames project workspace. Its top bar shows project identity and save status, while Project opens the chooser for a different project.

Whiteboards, Canvas, and Frames can replace the document shown inside their already active feed. This keeps the meeting feed in place while the group moves to related work. Other live-app types are selected or started from the main launcher.

Live Apps On The Stage

A started live app follows the same layout model as every other meeting feed. It can appear in Grid, become the main feed in Stage, or receive maximum room in Focus. It can also remain reachable from the carousel and picture-in-picture meeting view. See Stage and layouts for how these views differ.

Starting an app while you are in Grid opens it in Stage so the workspace has useful room. If you are already using another focused layout, Visual Space keeps that layout where possible and selects the new app feed. These layout and feed choices affect your view; they do not force every participant to use the same arrangement.

When a live app is selected, it may place its own title, document controls, or editing tools in the meeting's top bar and tool areas. Those controls belong to the app currently on stage and disappear when you move to an unrelated feed. While the file browser is open, editor tools stay out of the way until a supported document is selected.

Select, Switch, Or End An App

The launcher marks app types that are already active. Choose an active type to return directly to its feed rather than starting another copy. Several supported app types can remain active in the same meeting, so moving to a participant, screen share, or another live app does not end the work you left behind.

Selecting and ending are different actions. Selecting another feed changes only what you are viewing. Using an available Close app action stops that live app for everyone in the meeting and removes its feed. If it was the selected feed, the stage returns to Grid instead of leaving a missing workspace selected.

Closing a live app does not hang up the call, and it does not delete the source document or draft from its owning app. If one participant leaves while the activity meeting continues, active live apps can remain available to the people still in the room. When the meeting itself finishes, every live app still active in that room ends with it.

Activity Meetings Only

Live apps are available in meetings attached to a space activity. They are not available in direct-message calls because those calls do not have the space activity context used to own and browse the shared work. Direct-message participants can still use cameras and screen sharing when they need to present content.

The activity boundary also matters inside a space. A private activity's meeting and its content still follow that area's normal access. An invitation to the call or the presence of a live-app feed does not widen access to the activity or its files.

Common Questions

Does everyone see the same live app automatically?

The live app becomes a feed available to the room, but each participant controls their own selected feed and layout. Someone can keep the app large while another person watches Grid or a camera feed.

Can I reopen an app that is already running?

Yes. Open Live Apps and choose the app type marked as active. Visual Space selects its existing meeting feed.

Can I change the file without ending the live app?

Whiteboards, Canvas, and Frames provide a document or project chooser from their meeting workspace. Choosing another compatible item updates the existing feed.

Why am I being asked for Coordinator or app access?

The requested workspace or draft must still satisfy its owning app's access rules. Retrospectives, Whiteboards, and Canvas can show this guidance explicitly. The meeting does not override those requirements.

What does Close app affect?

It ends the shared live-app feed for everyone in the meeting. It does not end the call or delete the underlying workspace content.

Can I use a live app in a direct-message meeting?

No. Meeting live apps require a space activity meeting. Use screen sharing in a direct-message call when you need to show work there.