Organize Documents around the way people will look for the work. A clear folder name, a sensible destination, and a smaller set of relevant files usually help more than adding another level to the tree.
Choose The Action By Its Result
Use Rename to make an item easier to recognize, Move to change its location, and Delete only when the content is no longer needed. Saving to View Later leaves the original where it is; copying to My Docs creates a separate personal item.
The menu exposes management actions according to your access. Space owners can complete the ordinary move and rename workflows. Some members with management permission can see a control that is still refused when submitted; ask the space owner to finish that action instead of assuming it succeeded.
Select Exactly What You Mean
Desktop selection works across the visible items:
Dragging a selected card carries the entire selection. Dragging an unselected card carries only that item. Inspect the highlights before dragging or opening a bulk menu.
Both highlighted cards form one selection, and the untouched bulk menu makes clear that Move or Delete would apply to the complete set.
The selected-set menu offers Move and Delete. These actions apply to the selected items still visible in the current collection, so finish one operation before building the next selection.
Move Within The Space
The Move menu offers available area destinations. For a specific folder, drop onto its card or an eligible row in the desktop folder tree. Hovering over a folder or activity can open it while you keep dragging, letting you reach a deeper destination before releasing.
The Engineering row exposes Rename, Info, and Delete in the same tree that shows its Architecture child, while the library remains unchanged.
Moves stay within the current space. A folder keeps its descendants and their nesting. You cannot move a folder into itself or anywhere beneath itself; dropping back into its current parent does not create a second copy.
Press Escape to cancel an active drag. It does not undo a completed move.
Check The Audience Before Moving
Folders inherit their area's access. Moving across activities or subspaces can change who can read the material, including all descendants of a moved folder.
Choose the destination for its audience as well as its name. After moving, open it and check that the intended items arrived. A link that still identifies the document does not override the destination's access rules.
For a private personal copy instead of a community move, follow Keep a personal copy.
Rename And Clean Up
Use durable names such as Launch brief - approved instead of Latest. Renaming a raw upload changes its visible title and leaves its file format intact.
Before deleting a folder, inspect its contents: the deletion affects the descendants too. A raw uploaded file does not currently offer Delete in its individual card menu, although a multi-item selection can include raw files in a bulk deletion. Review that selection carefully.
If a bulk move or deletion fails partway through, earlier successful items remain changed. Revisit the source and destination, then retry only what remains. The interface does not promise an undo for a completed operation.
Common Questions
Why did more than one item move?
The card you dragged was part of a selection. All selected items joined that drag.
Why is my destination unavailable?
It may be outside the current space, inaccessible, archived, already the current parent, or inside the folder you are moving.
Can a folder keep its old private audience after moving to another area?
No. It inherits the destination area's access. Review the full folder before moving it.
Does deleting an upload also delete an article published from it?
They are separate items. Publishing creates a new article draft; moving or deleting one does not silently perform the same action on the other.
Follow Organize documents and folders to work through the selection, move, and verification together.