Whiteboards turn ideas into shared visual plans without disconnecting them from the rest of a space. Each board stays available through Docs, meetings, comments, and its home area.
Create And Continue
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Open from your work - Users can create or open boards from Docs, a space area, or a meeting, then return to the same area when finished.
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Draft by default - Each board starts with a paired draft article for its title, context, and comments. Nothing is published until a user chooses to publish it.
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Saved sessions - Saved elements, styles, checklist progress, connectors, and drawings remain ready when users reopen a board.
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Document details - Users can rename a board and check its location, owner, dates, element count, and picture count from Doc Details.
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Focused workspace - Opening a board provides a fullscreen canvas, while the area explorer stays focused on browsing files.
Work Together Live
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Shared editing - Multiple users can add, move, restyle, arrange, or remove board elements together. Everyone sees changes live.
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Visible collaborators - Cursors, selections, active tools, pointer effects, and participant presence help everyone follow the work as it happens.
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Personal history - Undo and redo focus on each user's own recent work without reversing edits made by collaborators.
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Meeting whiteboards - Teams can open or create a board on the meeting stage, switch boards during the session, and continue the same work later.
Plan And Diagram
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Notes and tasks - Users can add editable text, post-it notes, and interactive todo lists for brainstorming and planning.
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Shapes and connections - Rectangles, ellipses, diamonds, lines, arrows, and flexible connectors support diagrams that stay connected as objects move.
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Freehand drawing - Pen, highlighter, and eraser tools make it easy to sketch ideas or mark up structured content.
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Flexible arrangement - Users can select one or many objects and then move, resize, duplicate, or reorder them. Clipboard actions and delete are also available.
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Easy navigation - Panning, zooming, viewport reset, and keyboard shortcuts help users move quickly across larger boards.
Bring Work Together
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Connected work cards - Users can pin documents, goals, events, profiles, and space areas as cards that still open their original source.
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Images and markers - Space images, emoji, icons, and award cards add useful context and visual signals to workshops and reviews.
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Tables and charts - Editable tables and CSV-based pie, bar, and line charts bring structured information onto the same canvas.
Discuss And Share
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Context beside the board - Article and Comments panels open alongside the canvas, so users can review details or continue a discussion without leaving.
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Focused feedback - Comments can be linked to supported objects, while lightweight annotations keep quick notes attached to the board itself.
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Drag comments into context - Users can drag a comment onto a supported object, with highlighted targets and a long-press start on mobile.
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PNG snapshots - Users can save the currently visible part of a board as a PNG for a review or quick update.
Save And Recover
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Clear save status - The header distinguishes saved work from pending changes, unfinished drafts, offline sessions, and work that needs attention.
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Save when ready - Save and Cmd/Ctrl-S finish eligible text, annotation, and table-cell edits, then wait for confirmation that the work is saved.
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Resume retained work - The Recovery menu lets users resume retained sessions, reconnect, retry interrupted edits, or export private recovery files.
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Unfinished drafts - Unsubmitted editor drafts remain in the current app session only. Users can export or review them before discarding them.
Access And Current Limits
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Creation access - Creating boards requires Whiteboard access through an available plan or standalone Whiteboard purchase, alongside permission to use the destination space area.
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Space permissions - Users must be signed in and allowed into the board's space and private area before they can open it.
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Read-only viewing - Eligible space members can view existing boards without Whiteboard app access. Editing requires app access and a ready editing session.
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Area-based library - Boards stay organized within their space area and meetings rather than appearing in a separate global library.
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Layer ordering - Users can move objects forward or backward, but searchable, named, and grouped layers are not available yet.
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Viewport export - PNG export captures the visible view only. Whole-board and vector exports are not available yet, and mobile saving depends on the device's file dialog.